At Coastal E-cycle, data security is of utmost importance. Our processes consist of strict chain-of-custody procedures, 24 hour video monitoring, along with physical and permanent destruction of all hard drives. These protocols ensure we meet even the high standards set forth by The Health Insurance Portability and Accountability Act of 1996, commonly known as HIPAA, which is a series of regulatory standards that outline the lawful use and disclosure of protected health information (PHI). Protected health information (PHI) is any demographic information that can be used to identify a patient or client. Common examples of PHI include names, addresses, phone numbers, Social Security numbers, medical records, financial information, and full facial photos to name a few. Data of this type is not limited to devices in hospitals and medical offices, but is often stored on your own personal devices as well as devices used by many companies with which you conduct business.
Since HIPAA was passed by Congress, organizations have struggled to keep up with the ever-changing regulations and requirements of the law, from the collection of protected information to the destruction of records no longer needed or required by an organization. Coastal E-cycle is HIPAA compliant in hard drive destruction for the disposal of protected health information and all sensitive information that may be stored on your devices.
A ‘Certificate of Data Destruction’ including an itemized list of devices being destroyed, can be provided as a guarantee that Coastal E-cycle has appropriately accounted for and destroyed the complete inventory of items received.